Benefits of using a media bank

27 December 2022

A media bank, (often referred to as digital asset management DAM) is a centralized repository or database that stores and manages media assets, such as images, videos, audio files, and documents. Media banks are often used by organizations to manage and share their media assets internally or with external stakeholders.

There are several benefits to using a media bank:

Improved organization: Media banks allow you to store and organize your media assets in a central location, making it easy to find and access them when needed.

Enhanced collaboration: Media banks make it easy for team members to share and collaborate on media assets, as they can be accessed and edited by multiple users.

Better security: Media banks typically come with robust security features to protect your media assets from unauthorized access or tampering.

Increased efficiency: Media banks can save time and resources by streamlining the process of finding and using media assets. For example, you can use tags and metadata to search for specific assets, rather than sifting through folders on your computer or network.

Greater accessibility: Media banks can be accessed from any device with an internet connection, making it easy for team members to access and share media assets from anywhere.

Increased productivity: By making it easier to find and use media assets, a mediabank can help team members be more productive and focus on their core tasks rather than wasting time searching for files.

Enhanced branding: A media bank can be used to store and manage brand assets, such as logos, fonts, and color palettes, making it easy for team members to use consistent branding across all materials.

Better customer experience: By storing and organizing customer-facing media assets in a media bank, you can provide a more cohesive and professional experience for your customers.

Enhanced control: A mediabank can help you maintain control over your media assets by tracking usage, setting permissions, and enforcing copyright laws.

Cost savings: By centralizing your media assets in a mediabank, you can reduce the need for physical storage and minimize the risk of lost or damaged assets.

Who gains from using a media bank?

Media banks are useful for organizations that need to manage and share a large number of media assets in a efficient, secure, and organized manner and can provide benefits to a wide range of parties, including organizations, employees, customers, and partners.

  1. Organizations: Organizations that use a media bank can gain a range of benefits, including increased efficiency and productivity, improved collaboration and sharing, and better control and organization of their digital assets.
  2. Employees: Employees who have access to a media bank can benefit from being able to easily find and access the digital assets they need, saving time and effort. They can also benefit from being able to collaborate and share assets more easily, improving their ability to work together.
  3. Customers: Customers who have access to a media bank can benefit from being able to easily find and access the digital assets they need, improving their experience and satisfaction.
  4. Partners: Partners who have access to a media bank can benefit from being able to easily find and access the digital assets they need, improving their ability to work together and collaborate.

Read our blog: DAM explained

Features of a Digital Asset Management System

According to the DAM Foundation, defined some 5-10 years ago a true Digital Asset Management system will be able to:

  1. Ingest digital assets individually and in sets, and allow for actions, such as sharing and downloading, to be performed to the assets on-mass or individually.
  2. Offer asset security, with defining controls and permissions for access and use of the system.
  3. Store assets as multiple file types, with customizable metadata fields attached to each asset.
  4. Render and transform assets into other forms, such as different file types or sizes.
  5. Enrich assets with metadata and metrics over the course of the asset’s lifecycle.
  1. Track and relate asset versions, that connect variants to the original asset.
  2. Regulate a structured process for managing, creating and reviewing assets with workflow tools to improve collaboration.

Utilizing media bank services saves time and money

Without a media bank, (DAM Digital Asset Management) it can be difficult to effectively manage and share media assets, leading to wasted time, resources, and potential security risks. Mediabanks are a necessary tool for any organization that needs to efficiently store, manage, and share a large volume of media assets, as they provide enhanced organization, collaboration, security, accessibility, and cost savings.

Media banks are important for corporates as they can help to streamline and standardize the use of media across an organization. By centralizing media assets in a single location, companies can ensure that their branding is consistent and that they are using high-quality, professional-grade media.

Media banks also help companies to save time and money. By using media from a media bank rather than creating new content, companies can reduce the time and resources they need to spend on creating media assets. This can help to lower costs and increase efficiency.

As content types expand, it’s becoming more common to see many departments taking advantage of a media bank, as well. In conclusion as such, it is important for companies to invest in media banks and to utilize the many benefits that they have to offer.

Read our blog: Don't get sidetracked by Enterprise DAM requirements while looking for a smaller media library

Author of this blog: ChatGPT

This article was 90% written by the OpenAI ChatGPT in a few seconds as the respond to the question regarding benefits of using media banks. We asked this simple question because we can easily validate the quality of its respond. Only the Foundation of DAM was added manually.

What is ChatGPT? It is a powerful artificial intelligence tool that can generate human-like text. It uses natural language processing (NLP) technology to understand and respond to human input. With ChatGPT, you can create engaging and realistic conversations. You can also use it to generate article, story, assignments, coding and ... It is about letting ChatGPT do part of my work to be more efficient.

Read the blog: ChatGPT, an alternate way of working?

Author Rolf Koppatz

Rolf is the CEO and consultant at Communication Pro with long experience in DAMs, Managing Visual Files, Marketing Portals, Content Hubs and Computer Vision.

Contact me at  LinkedIn.